Date Posted: 26 May 2026

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POSITION

Academy Administrator (part-time)

 

POSITION OVERVIEW

The Academy Administrator supports the Selangor Symphony Orchestra Academy (SSO Academy) in its development, implementation, and administration of the artistic, educational, and engagement goals. The SSO Academy operates under the Selangor Symphony Orchestra (SSO) and oversees the following ensembles and programmes:

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1. Junior Orchestra

2. Selangor Symphony Youth Orchestra (SSYO)

3. Chamber Soloists

4. SSO Fellowship

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The Academy also oversees its annual flagship programmes and events, including the National Orchestra Camp and Festival, shopping mall concerts, school visits, and community outreach activities, and typically presents two annual ticketed grand concerts, including overseas performances.

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This role involves close collaboration with the academy’s conductors, coaches, professional guest players, academy parents, concert production teams, schools, corporate partners, government agencies, and community leaders to ensure the effective and smooth operation of all orchestra activities and programmes.

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COMMENCING DATE

Position open until filled.

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WORK LOCATION

Based in Klang Valley.

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HOURS OF WORK & WORK LOCATION

Total 22 working hours per week as a part-time employee.

Monday – Friday: 3 hours a day (work from home)

Saturday: 11am - 6pm (in our orchestra studio in Ara Damansara, Petaling Jaya. Click HERE for location)

You are required to attend all rehearsals and performances during concert week and this may happen in the evening during weekdays as well as weekends, including Public Holidays.

 

You are required to go on tour with the Organization and this can be locally or overseas. All your traveling expenses and hotel accommodation will be covered by the Organisation.

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SALARY

RM1,200 and above per month, depends on experience.

 

ON DUTY CONCERT ALLOWANCE

• RM400 per Concert.

 

KEY RESPONSIBILITIES

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Administration & Coordination

• Manage enquiries via email, social media, WhatsApp, and phone calls;

• Maintain correspondence with subscribers and audience databases;

• Coordinate meetings, including recording and distributing meeting minutes;

• Coordinate auditions and related logistics;

• Manage and update SSYO’s website and social media platforms;

• Communicate regularly and work closely with SSYO conductors and coaches, keeping them informed of member-related matters such as absences, new registrations, parent concerns, room arrangements, and other updates;

• Act on behalf of the organisation to make announcements to members and parents via WhatsApp broadcasts and orchestra briefings;

• Liaise closely with Upward Learning Centre regarding weekly room reservations;

• Take and maintain weekly attendance records for SSYO rehearsals;

• Assist new members with onboarding and rehearsal preparation reminders;

• Greet and assist new members, parents, and visitors;

• Perform music librarian duties, including photocopying scores, printing and uploading sheet music to Google Drive, entering music notation using Finale or MuseScore, marking bowings, and sourcing music materials.

 

Concert Production & Events

• Be on duty during rehearsals, concerts, and orchestra events;

• Assist with venue bookings, licensing, and permits;

• Coordinate travel and accommodation arrangements for guest artists;

• Contact and recruit professional guest musicians to perform with SSYO;

• Assist with on-stage and backstage operations during concerts;

• Support the planning and execution of SSYO concerts, workshops, and activities;

• Assist in poster and promotional material design for SSYO events and productions.

 

Finance & Accounts

• Maintain bookkeeping and administrative financial records;

• Issue invoices to members and parents, and assist with fee collection;

• Liaise with accounting services for reporting and audits.

 

Others

• Perform additional duties as assigned.

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Application Process

• Interested candidates please submit a resume detailing their relevant experience to admin@sso.org.my by 10 June 2026.